PROJECT MANAGEMENT FOR NON-PROJECT MANAGERS - PROJECT TEAM FORMATION, PROJECT COMMUNICATIONS, AND PROGRESS REPORTING
🎤 Charles Paul | 📅 October 17, 2023 | 🕒 11 AM Eastern Time US
Description:
Projects fail for many reasons. One of those reasons is concerned with the inability of a team to work effectively together. Failure to develop your team effectively is a prescription for project failure. Teams must have a clear and concise set of expectations, team operating procedures, and attainable project objectives, as well as a total and complete understanding of the objectives of the project.
Accidental project managers often fail to address this key aspect of project management. Team members make the project happen. It cannot happen without them. But team members and the team must be nurtured, developed, and managed to translate the loose organization of experts into a single-focused working project team.
The key to achieving success with your project is the people you assign to it, how well you develop the team, and sustaining the team member’s ongoing commitment to the successful completion of their portion of the project. In this webinar, the team development process will be detailed from the point of receipt of the project through the determination, formation, and makeup of the team, to team management.
This webinar will also discuss communications in project management and how organizations that communicate effectively have more successful projects than those that do not.
Really great communication practice both inside and outside the walls of the organization is rare. Why is this the case? Basically, because people have a fundamental difficulty in communicating appropriate clarity and detail. They either share too much which clouds the message, or they share too little which defeats the purpose of project communication in the first place.
When communication is executed properly, there are no ambiguities, the message is delivered clearly and concisely with just the right amount of detail for the audience, and that communication engages everyone who touches the project.
So as a project manager, you need to get it right – you need to communicate effectively, and you need to be able to clarify those fuzzy ambiguous communications you receive from others into actionable information.
Part of effective communications is to be able to report progress and project issues to your stakeholders and/or the governance team. This webinar will end with a detailed discussion for planning, structuring, and presenting project progress utilizing the project review meeting as the vehicle for communicating that information.
Areas Covered in the Session:
- Define the roles of each team function.
- Explain the purpose of the Responsibility Assignment Matrix.
- Create a Responsibility Assignment Matrix.
- Finalize team member project assignments.
- Utilize resources from outside the organization.
- Schedule and conduct project meetings.
- The communication model – what it means and why it is important.
- Eliminating barriers to communication.
- Using your PM tools to communicate effectively.
- Tailoring your communication styles for both team members and stakeholders.
- Push/pull communications and transparency
- Determining your communication strategies for each project participant.
- Your project management communication process.
- Your project management success factors.
- Planning and conducting the project review meeting
